SUBJECT: Faculty Evaluation Procedures

1. References:
   1. Board of Regents By-Laws and Policies, Section 9-15, October 16, 1981.

   2. Evaluation of Board of Regents Appointees, Executive Policy 9.203, October 1981.

   3. President Matsuda's 3/10/82 Memo to Chancellor.

2. Purposes:
   1. To improve overall instruction, and

   2. To evaluate the faculty member's work performance.

   Based upon these evaluation results, professional development opportunities may be planned and provided for faculty members who can benefit from them.

3. Responsibilities:
   1. Chancellor for Community Colleges:
      1. Develops systemwide guidelines and procedures for faculty evaluation (attachment).

      2. Consults with faculty members who may believe that their evaluations were unwarranted or inappropriate.

   2. Provosts (and other equivalent CC executive):
      1. Establishes campus procedures and evaluation schedules.

      2. Notifies faculty members by April 1 of their scheduled evaluations. The evaluation period shall be between October and December of each year.

      3. By February 1 of each year, submits a completion report to the Chancellor on the previous year's program noting that schedule was met, deviations, if any, and planned follow-up actions as applicable.

4. Recisions:

   None.

   Dewey H. Kim
   Chancellor for Community Colleges

Attachments

EVALUATION OF COMMUNITY COLLEGE FACULTY

1. Purposes of the evaluations are to (a) improve overall instruction, and (b) evaluate the faculty member's work performance. Based upon these evaluation results, professional development opportunities may be planned and provided for faculty members who can benefit from them.

2. Faculty members shall be evaluated at least once every five years. The first round of evaluation shall take place in the Fall of 1982; thereafter, evaluations shall take place during October - December of each year.

3. Evaluations of faculty members will generally be confined to home campus reviews.

4. At least 20 percent of the faculty members will be evaluated in each year of the five-year evaluation cycle. (Faculty members who are evaluated each year for contract renewal purposes are not to be counted more than once in a five year period in setting a year's 20 percent quota.) For the initial evaluation period in Fall 1982 and in each of the second, third, and fourth years, a total of at least 20 percent of the faculty from those evaluated for other applicable purposes, volunteers, and/or faculty members selected on the basis of their last evaluation dates will be or be considered as having been evaluated. In the fifth year, all other faculty members who had not yet been evaluated during the previous four years will be evaluated.

5. Faculty members exempted from the five-year evaluation cycle include the following:
   1. those who have been evaluated for reappointment or similar in-depth reviews during the preceding five years;

   2. those who have been evaluated for tenure within the preceding five years;

   3. those who have been evaluated for promotion within the preceding five years (pre-1978 range advancements do not count); and

   4. those who have been awarded merit pay increases within the preceding five years.

6. The faculty member shall submit information regarding the nature and extent of his/her contributions in each of the areas of duties and responsibilities of her/his range as specified in the Classification of Community College Faculty policy adopted by the Board of Regents in 1977. Evidence relating to the quality of these contributions should be included.

7. The evaluation instrument shall be developed by the Chancellor. Faculty governance organizations should be given an opportunity to participate in the development of the form and format of the instrument.

PROCEDURES FOR FACULTY EVALUATIONS

1. Campus head or designee(s) notifies faculty member at least 6 months in advance that he/she will be evaluated.

2. Faculty member submits his/her evaluation materials to campus head by deadline.

3. Campus head or designee(s) notifies faculty member of the results of the evaluation. If the evaluation reveals meritorious performance, campus head or designee(s) will inform such faculty member of the availability of programs designed to recognize meritorious performance, e.g., annual merit awards, excellence in teaching award, internship, fellowship, etc. If evaluation reveals a need for improvement, the faculty member and campus head or designee(s) will jointly develop a professional improvement plan, and follow-up reviews on the progress being made may be scheduled for any year prior to the next five-year evaluation cycle if appropriate.

4. If the faculty member believes that the results of the evaluation are unwarranted or inappropriate, he/she may consult with the Chancellor or an official designated by the Chancellor.

				Name_____________________________________

				Date______________________________________

Areas of evaluation for community college faculty members are the duties and responsibilities for the faculty member's current range in the Classification of Faculty in the Community Colleges. (Use the duties/responsibilities for each range on the attached sheet.) Each duty/responsibility may be addressed on a separate sheet if desired, but try not to use more than one page per duty/responsibility. In the two columns, cite the activities undertaken for the past five years undertaken for the past five years under each duty/responsibility and the specific results and benefits derived from the undertakings. List activities by years, starting with five years ago and ending with current year. Please asterisk (*) activities for which you received compensation or release time.

Duty/Responsibility Being Addressed on This Page:

Year

Activity (make a separate entry for each activity)

Result/Benefit

				Date Received____________________________

(By Office of Provost)

TO BE FILLED BY FACULTY MEMBER:

Name: _____________________________________

College:__________________________________

Year Tenured:______________ Tenured at Range:________
Current Range:_________

Date last promoted:__________________
Date last received Merit Award:_____________



Signature:____________________ Date:___________

TO BE FILLED BY PROVOST OR DESIGNEE:

Faculty Member is being evaluated based on duties and responsibilities of Range____

Faculty Member's performance evaluation for the past 5 years is judged to be:

_____ Exceeds duties and responsibilities for range.

_____ Meets duties and responsibilities for range.

_____ Does not meet duties and responsibilities for range.

Comments:

				Provost's Signature:_____________________________

				Date:_____________________________